The City Controller reports directly to the City Administrator. The City Controller is the keeper of the City of Tool’s accounting and regulatory compliance. The Controller is responsible for managing financial actions and regulations, insurance, all tax reporting, and federal income taxes, along with audits from third-party CPA firms. They are often involved in detailed tasks that exceed their bookkeeping skills. In some environments, their duties extend to project management and other functions beyond accounting, such as compliance, bid processing, grant management, etc. The Controller is also responsible for the ensuring the accuracy and reporting of the City's reported financial results and ensuring that reported results comply with the Governmental Accounting Standards Board. 

The Controller will ensure the city maintains updated, accurate financial records for past, present and future reference. They work closely with the City Administrator and City Secretary to identify areas to reduce costs and liabilities against the city. This position also reviews financial statements to determine the organization’s financial health and take action accordingly. They will also be responsible for monitoring payroll documents to ensure employees receive the correct amount per pay period. This position also provides highly responsible and complex administrative support to the Mayor, City Council and City Administrator.

• Prepares account payable / receivable and posts payments to the general ledger

• Sets up chart of accounts and loads the budget and amendments in financial software

• Reconciles bank statements and accounts payable / receivable

• Prepares and process staff payroll and liabilities

• Assists with year end audit; prepares documents for outside auditors

• Oversees payments of all accounts; ensuring all accounts are paid on time 

• Manages Short-Term Rental Quarterly hotel taxes, permit fees, etc. 

• Monitor cash and funding balances 

• Manage the quarterly/annual budgets and forecasts 

• Advises on financial analyses and decision-making regarding capital investments, pricing, contract negotiations, significant costs, benchmarks, and other matters with management with respect to the City Administrator 

• Assessing current accounting operations, offering recommendations for improvement and implementing new processes 

• Developing and monitoring business performance metrics 

• Overseeing regulatory reporting, frequently including tax planning and compliance